Jun 10, 2010

Have you copied something questionable???

Issue:  CBS Special Report uncovered many businesses don't realize hard drives store sensitive data and can then be resold with the machine.  Nearly every copier built since 2002 contains a hard drive with the potential of storing an image of every document copied, scanned, or emailed by the machine.

“At no point is your data at greater risk than the day you allow a copier to leave your direct control. At lease maturity, at the end of its useful life, or anytime that you elect to upgrade or, for any reason, remove a copier from your premises, you must first assure that all sensitive data is permanently removed from the machine.”

Jon Leibowitz, the Chairman of the FTC, stated that “businesses and government agencies should ensure that the information on the hard drives in digital copiers are wiped clean of personal information after the conclusion of use.

Resolution:  Periodically "clean" your drive to eliminate the possibility of access to sensitive data.

Ensure your digital copy machine(s) have built-in security options to prevent subsequent retrieval of copies, so images (or scans) are erased from the hard drives of these devices. All major manufacturers offer security or encryption packages on their products that automatically erases an image from the hard drive; price tag is up to $500.


  1. lol i am a teacher which means i copy all kinds of copyrighted shit because the school has no money.

    but since our school has no money, our copier is circa 1984.

    i guess that means in this case broke= safe from copyright infringement.


  2. I'd heard this to and wondered if it was just an office myth. Guess not.

  3. Boy was this a wake up call to me. I can't tell you how many times I've copied our tax forms at the library. Not doing that again.

  4. I had to deal with this at my old AT&T office. When we got a new digital copier it had to be placed outside our management offices and any copier worker had to be heavily monitored during their stay. When the copier had a problem with the hard drive it had to be sent to corporate AT&T internal security offices to be cleared and then sent to the copier company.


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