Nothing challenges my sanity faster than a long, unproductive meeting.
A productive meeting can be tremendously valuable, a big time-saver, and even exhilarating. Here are some strategies to try to make a productive meeting happen:
Start on time, and end on time.
Spend a little time in chit-chat. People need to build friendships, they need a chance to show their personalities, they need to establish rapport.
Everyone needs to contribute, find a way to draw people out.
Have an agenda and stick to it.
Never go to a meeting if you don’t know why you’re supposed to be there!
Regular meetings should be kept as short as possible and very structured.
For longer meetings, schedule breaks when people can check their email and phones. Establish ground rules for actual meeting time - pagers on stun, no checking email, phones silent.
Take action items for meeting follow-up. These need to be summarized with owners and due dates prior to adjournment.
[One of my favorite Bob and Tom skits, and a recurring entry in my little world]